Career Opportunity at COSTI
Part Time Office Assistant
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COSTI REQUIRES A PART TIME OFFICE ASSISTANT
FOR ITS
LANGUAGE & SKILLS TRAINING SERVICES, AT THE YORK REGION WELCOME CENTRES
This is a part-time non-union contract position scheduled to work 19 hours per week
Richmond Hill Welcome Centre: Mon and Wed, 8:30 am to 12:00 pm & Sat 8:30 am to 12:30 pm
Markham North Welcome Centre: Tues and Thurs 8:30 am to 12:30 pm
Duties:
- Provides administrative and secretarial support to the online and in-person services of the LINC (Language Instruction for Newcomers to Canada) program.
- Handles student and employer inquiries in person, on the telephone, via email, social media, virtual meetings and other online tools regarding COSTI’s programs and services.
- Verifies, complies, corrects and types statistical reports.
- Prepares and types letters, documents and certificates for signature regarding status of students.
- Creates, organizes and maintains operational files online and in hard copies where needed.
- Liaises with assessment centres for client intake assessment and placement.
- Communicates with Welcome Centre and community partners for client referrals.
- Responsible for client registration.
- Supports new clients’ and staff’s access to virtual conferencing tools and Learning Management System and prepares clients for attendance in virtual classes.
- Collects and inputs client data into CIS, CLARS and Welcome Centre systems.
- Prepares materials for program outreach via multiple media including web postings and social media. Reviews and updates program information on the web.
- Orders office supplies as required.
- Maintains inventory of program materials and supplies.
- Performs other administrative duties as required.
- Assists with reception duties at the Welcome Centre as required.
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Qualifications:
- High school graduation or equivalent and 1-year office experience.
- Ability to work remotely and independently using the phone, computer and internet.
- Experience using virtual meeting tools such as MS Teams and Zoom.
- Knowledge of Google Drive is required.
- Advanced knowledge of Microsoft Office Suite, Internet and email.
- Good written and oral communication skills.
- Good administrative skills, typing speed of 40 words per minute is essential.
- Knowledge of office procedures, capable of meeting timelines.
- Demonstrated ability to work in a team-oriented environment.
- Excellent customer service skills and sensitivity towards educational needs of newcomers.
- Knowledge of CIS, HARTs or iCARE would be an asset.
- Ability to speak Mandarin would be an asset.
- Ability to work at both Markham North and Richmond Hill Welcome Centres.
- Must be fully vaccinated or exempt from vaccination on human rights grounds. COSTI reserves the right to require information establishing the validity of the exemption.
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Location: |
Richmond Hill |
Duration of Position: |
July 25, 2022 to March 31, 2023 |
Starting Salary Range: |
$21.89 to $23.56 per hour |
Posting Date: |
2022-06-29 |
Closing Date: |
2022-07-13 |
Notes: |
Priority consideration will be given to those on Notice of Recall. |
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Qualified candidates are invited to submit their resumes and cover letters as one file quoting reference # 146-22 to the below link:
https://creg.costi.ca/ui/hr/resume.aspx?refno=146-22
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"We thank all applicants for their interest in COSTI. However, only candidates selected for an interview will be contacted. No telephone calls please."
COSTI encourages applications from individuals reflecting the diversity of our community. COSTI is committed to fair and accessible employment practices and when requested, will make reasonable effort to accommodate people with disabilities during the recruitment and assessment processes when filling positions.
