Career Opportunity at COSTI
Clerical Assistant - Weston Employment
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BE A PART OF A DYNAMIC AND DIVERSE ORGANIZATION AS A FULL-TIME CLERICAL ASSISTANT FOR IT’S WESTON EMPLOYMENT SERVICES
This is a fulltime non-union contract position scheduled to work 35 hours/week. The incumbent is required to work Onsite Monday to Friday from 8:30 am to 4:30 pm and/or 9 am to 5pm.
(INTERNAL ONLY)
Duties:
- Greets visitors at reception; answers in-person, telephone, and email inquiries about COSTI’s programs and services, screens, and directs calls. Provides general information to clients and the public.
- Ensures clients are appropriately pre-screened for the Pathways to Possibilities program.
- Participates (Supports) in intake and registration of clients to the appropriate programs in CIS and in FFAI system.
- Schedules and confirms client appointments (both one-on-one and group sessions), supports clients’ access for attendance in virtual sessions.
- Liaises with program staff to collect and compile data for entry into CIS and FFAI.
- Prepares, types, resumes/cover letter, Client/Employer site information and correspondence, documents and certificates as required.
- Provides back up for Administrative staff during any absences and assisting in photocopying and scanning invoices, receipts, claims and other documents as required.
- Displays and replenishes flyers and brochures within the Centre for prospective clients, sends flyer and brochures to COSTI locations and other community agencies
- Maintains office equipment such as copier, shredder, printers, etc. and ensures that they are in good working condition.
- Provides clerical support to employment services manager and team.
- Performs other clerical duties as required.
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Qualifications:
- Strong knowledge and experience using computer systems and software including virtual meeting tools such as MS Teams, Zoom, WebEX
- Demonstrated knowledge of MS Word, Excel, Internet, and email.
- Experience in creating service plans and data entry.
- High school graduation or equivalent and 1-year office experience.
- Knowledge of CIS, CAMs and FFAI systems is an asset
- Good written and oral communication skills.
- Good administrative skills, typing speed of 40 words per minute is essential.
- Knowledge of office procedures, capable of meeting timelines.
- Demonstrated ability to work in a team-oriented environment.
- Excellent customer service skills and Interpersonal Skills.
- Ability to speak a second language other than English is an asset.
- Must be fully vaccinated or be exempt from vaccination on human rights grounds. COSTI reserves the right to require information establishing the validity of the exemption
- Work in office 5 days a week
Click here to Apply
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Location: |
Toronto |
Duration of Position: |
May 1, 2025 to March 31, 2026 |
Starting Salary Range: |
$44,999 to $ 47,174 per annum plus benefits |
Posting Date: |
2025-04-21 |
Closing Date: |
2025-05-02 |
Notes: |
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Qualified candidates are invited to submit their resumes and cover letters as one file quoting reference #67-25 |
"We thank all applicants for their interest in COSTI. However, only candidates selected for an interview will be contacted. No telephone calls please."
COSTI encourages applications from individuals reflecting the diversity of our community. COSTI is committed to fair and accessible employment practices and when requested, will make reasonable effort to accommodate people with disabilities during the recruitment and assessment processes when filling positions.
